Module TIN Matching Open a BULKTIN (Missing TIN) Response File
The TIN Matching Program provides a numerical response code (0-8) for each matching request you make.
|•||0 - Name/TIN combination matches IRS records |
|•||1 - Missing TIN or TIN not 9-digit numeric |
|•||2 - TIN not currently issued|
|•||3 - Name/TIN combination does NOT match IRS records|
|•||6 - Matched on SSN, when the TIN type is unknown, and a matching TIN and name control is found only on the NAP DM1 database|
|•||7 - Matched on EIN, when the TIN type is unknown, and a matching TIN and name control is found only on the EIN N/C database|
|•||8 - Matched on SSN and EIN, when the TIN type is unknown, and a matching TIN and name control is found on both the NAP DM1 and the EIN N/C databases|
The Interactive TIN Matching Program returns response codes in real time. The Bulk TIN Matching Program returns response codes via a results file.
|•||If you submitted a BULKTIN transmittal directly to IRS e-Services, the response file will be sent to a secure mailbox at e-Services and you will be notified via an email with a subject line similar to "TIN Bulk Mail tracking number is tracking number". You will have 30 days to access and download the results.|
|•||If you submitted a BULKTIN transmittal to Account Ability's TIN Matching Service, the response file will be encrypted and sent to you via email.|
|•||Missing TIN Response files are ready for processing immediately.|
|•||Due to privacy issues, IRS will not divulge an entity’s name or TIN.|
From the Module menu,
|•||Select Open a BULKTIN/Missing TIN Response File|
|•||Select a response file... Select BULKTIN Results or Missing TINs from the Files of type drop down list|
|•||Locate the Response file|
Account Ability will verify and display the results contained within the response file you select.
|•||BULKTIN Test Results Only - If there are many '0' responses (matches IRS records) you could choose to suppress them from the display by checking the Suppress IRS Matches indicator.|
To print a Response File Processing Report, click the Print button.
To print W-9 forms and/or First B-Notices, click the Print W-9 button. W-9s can be printed for the selected recipient only or any combination of response codes. As each W-9/W-9S form is printed, the date printed is automatically recorded on each recipient's return. W-9/W-9S forms have been designed to fit window envelope DW19W when folded on the designated 'fold' lines.
|•||W-9s do not print for response code '0' (matches IRS records).|
|•||If requested, First B-Notices print for response code '3' only.|
|•||To print a W-9 for a specific recipient, select the recipient before clicking the Print W-9 button.|
|•||The user interface for information returns contains a W-9 button that will display the date printed.|
|•||W-9S forms are only printed for recipients of Form 1098-E, 1098-T.|
Posting Results. BULKTIN response files should always be posted to Account Ability's database. Posting ensures that a recipient's name/TIN combination is not tested again unless a change has been made to his name or TIN. You cannot post results for Missing TIN Response files.