Preferences Menu Desktop
Desktop Preferences are divided into two groups, General and Hints. Hints are informative messages that appear when you position the mouse over a specific object for a specified period of time (Show Time Delay). If enabled, Account Ability displays the object's hint in either a rectangular or balloon shaped window for a specified period of time (Hide Time Delay). The Hints group lets you customize the appearance of hints.
General Desktop Preferences
Enter Key = Tab Key (default)
Traditionally, the ENTER key was used to terminate input. Windows, as you are probably aware, uses the TAB key. Select this preference to have the ENTER key terminate input as well.
Duplicate Taxpayer ID Alert
Account Ability allows you to enter multiple returns with the same taxpayer id (SSN, EIN). Select this preference if you would like to be warned of a duplicate prior to posting. Warnings are not active when importing, rolling forward prior year returns, or posting the CORRECTING transaction of a two transaction correction of Information Returns.
Auto Select Text (default)
When Windows shifts focus to an input field, all of the existing text in the field is generally selected (highlighted). Some users find this annoying since the first character typed usually erases the entire field. This preference lets you decide if text should be automatically selected.
Confirm All Deletions (default)
Capitalize Words (default)
Select this preference to have Account Ability capitalize the first letter of each word when entering names, addresses, cities, etc.
Repeat City, State, and ZIP Code
Select this preference to have Account Ability default to the last recipient's City, State, and ZIP code (Province, postal code, country, for foreign addresses) when entering new recipients. In the case of 1098 cooperatives, the last payer's complete street address will be repeated.
Suppress Zeros When Printing (default)
Account Ability prints all numeric fields, even zeros, when printing W-2s, 1098s, 1099s, etc. Select this preference if you prefer to leave such fields blank. Note that zeros always print on corrected returns.
Account Ability can automatically exit certain fields when the number of characters entered reaches the maximum the field can hold. For example, typing 11221 in a 5 character Zip Code field, etc. Select this preference to activate this automatic return feature.
Implied Dollars and Cents
Select this preference to have Account Ability automatically add a decimal to all currency fields. For example, 545 would convert to $5.45, 12300 would convert to $123.00. Currency fields containing a decimal point are not affected.
Automatic Insert Mode
If selected, Account Ability remains in insert mode when adding new returns. That is, after each new return is recorded, the form will clear and you will be ready to enter the next return.
Background Image (default)
If selected, Account Ability displays a patriotic background. Otherwise, a standard gradient background is displayed. This option requires at least 16-bit color.
Remind Me to Backup on Exit (default)
Select this preference if you would like to be reminded to backup your current year's database prior to exiting Account Ability.
Shape and Position
Hints appear in either a rectangular or balloon shaped window. Select a shape from the drop down Shape box. Hints can be drawn in one of four positions: lower left, lower right, upper left, upper right. Select a position by clicking on the respective icon.
The Show Time Delay specifies the number of seconds Account Ability will wait before displaying a hint. The Hide Time Delay specifies the number of seconds Account Ability will wait before hiding a hint, provided the mouse has not moved. A Show Time Delay of 1 second and a Hide Time Delay of 30 seconds is recommended during the learning phase.
Use the Font button to configure the hint window's font and text color.
Background (BG) Color
Select the hint window's background color from a drop down list of system colors.
To test the preferences you have selected, position the mouse on the word TEST and wait for the number of seconds indicated (Show Time Delay). If enabled, a hint reflecting your choice of shape, position, font, and color will appear for the number of seconds specified in the Hide Time Delay.
Once completely familiar with Account Ability, you'll probably consider disabling hints. It is suggested, however, that you leave hints enabled and consider increasing the Show Time Delay instead.