Electronic Reporting Options
State Wage Reporting (W-2)
Many states will accept SSA EFW2 specifications for electronic reporting. If your state is among the list, the Electronic Reporting Options dialog can create an annual wage report that you can submit to your state's Dept. of Revenue. It is essential that each reporting state's State ID is properly recorded in the client's State ID table. Refer to your state's Dept. of Revenue procedures for proper formatting of State ID numbers. For your convenience, Dept. of Revenue links are available on www.IDMSInc.com (see Resources).
In order to create an annual wage report for a specific state, right-click directly on the state in the States to Exclude check list. From the popup menu, select "XX" State Reporting, where XX is the desired state. In the illustration below, specific state reporting is desired for the state of Maryland ("MD").
Specific State Reporting
Account Ability will check (exclude) all states in the list, with the exception of "XX". Click the OK button to prepare the desired transmittal. Unlike federal reports, which are named W2REPORT by default, state wage reports are named W2REPORT_CLIENTID_XX.TXT, where CLIENTID is the selected client's Client ID, and XX is the reporting state.
Specific State Reporting Parameters
Some states require specific information to be reported, which is not available on Form W-2. Account Ability includes some optional parameters that you can specify in order to fulfill these requirements. These optional parameters can be entered on any line in box 14.
Account Ability includes an interface to required Form MW508.