GDI Print Options
Target Printer Group
This group indicates the GDI printer to be used. The NO CLIPPING feature appears flashing if, and only if, the Adjust Output When Clipped indicator is set. If batch printing is enabled, the batch page size is displayed along with the Time Delay Control; Otherwise, a NOT BATCHED message is displayed. For more information on clipping and batch printing, see Printer Preferences.
GDI Target Printer Group
Designated Forms Group
This group displays a list of forms specific to the tax form on which you are working. For illustrative purposes, those specific to Form W-2 are shown below. Notice that some forms are displayed in red, others in black.
Designated Forms for Form W-2
Forms displayed in red require a preprinted form. Account Ability prepares preprinted forms by filling in the boxes.
Blank Generic Forms
Forms displayed in black require ordinary copy paper or blank perforated forms. Account Ability prepares these forms by drawing the form and filling in the boxes simultaneously. Although ordinary copy paper can be used, blank perforated paper is suggested. The Account Ability Forms Division (see below) carries a complete line of blank perforated laser forms and companion envelopes.
Nudging (Shifting) Computer Drawn Forms
Similar to GDI offsets for preprinted forms, the Nudge () window, shown below, can be used to nudge (shift) printed output horizontally and/or vertically when printing on blank generic forms or preprinted ACA forms.
A positive (negative) value nudges horizontally to the right (left).
A positive (negative) value nudges vertically down (up).
Changing the Print Order
Forms can be printed in either Ascending order or Descending order of the selected index (see the "Order by" menu of the selected form). Click either of these buttons to toggle the print order.
When checked, forms are drawn one recipient per page followed by Instructions. The Account Ability Forms Division (see below) carries a complete line of blank perforated laser forms with or without backer instructions.
How to Combine W-2 Copy B and Copy C on the Same Page
Pressure Seal Indicator
When checked, a pressure seal form is assumed. The Account Ability Forms Division (see below) carries a complete line of pressure seal forms and hardware.
SSA Approved Indicator
If checked, Copy A returns are drawn in black and white on ordinary copy paper. Otherwise, preprinted red scannable Copy A returns are required. Social Security Administration will accept black and white Annual Wage Reports prepared by Account Ability. Since IRS does not accept computer drawn Copy A Information Returns, the SSA Approved indicator is only available for forms Annual Wage Reports.
Summary (1094, 1096, W-3, W-3C)
Check this box if you want to print the designated summary transmittal. Transmittal W-3C is always drawn on blank paper.
Info (Information) Copy Indicator
If this indicator is checked an Information Copy is drawn in black and white on ordinary copy paper. Otherwise, a preprinted form is required. The Information Copy is generally for the filer's use and should not be filed with IRS.
Sub. (Substitute) Copy Indicator
If this indicator appears in place of the Info Copy indicator shown above, the IRS will accept a substitute copy of Form 1096 drawn by Account Ability on ordinary copy paper. Sub. Copy will only appear for certain forms (e.g. 1099-CAP, 1099-LTC, 1099-Q, 1099-SA, 5498-SA. 5498-ESA).
Mark as Printed
If checked, Account Ability automatically sets the printed indicator on each return printed.
Truncate Taxpayer ID Numbers
If checked, the first five digits of the payee's social security number (SSN) or employer identification number (EIN) will be replaced with an X (e.g. SSN 123-45-6789 would be replaced with XXX-XX-6789; EIN 12-3456789 would be replaced with XX-XXX-6789).
Place a check mark in front of each form to print and click the Print button at the bottom of the GDI Print Options dialog. If you are using the free IDMSPDF writer, the next section describes how to print recipient's returns to distinct PDF files.