Print Forms GDI Print Options

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groupTarget Printer Group

This group indicates the GDI printer to be used. The NO CLIPPING feature appears flashing if, and only if, the Adjust Output When Clipped indicator is set. If batch printing is enabled, the batch page size is displayed along with the Time Delay Control; Otherwise, a NOT BATCHED message is displayed. For more information on clipping and batch printing, see Printer Preferences.

 

GDI Options Target Printer

GDI Target Printer Group

 

note Notes

 

If you are using Account Ability's free PDF Writer, IDMSPDF, refer to the section Printing to PDF Files for instructions on How to Print to Distinct PDF Files.
IDMSPDF can be downloaded from the Account Ability website, www.IDMSInc.com.

 

groupDesignated Forms Group

This group displays a list of forms specific to the tax form on which you are working. For illustrative purposes, those specific to Form W-2 are shown below. Notice that some forms are displayed in red, others in black.

 

GDI Options Designated Forms

Designated Forms for Form W-2

 

bullet_boxPreprinted Forms

Forms displayed in red require a preprinted form. Account Ability prepares preprinted forms by filling in the boxes. As shown in the illustration above, preprinted forms are assumed when printing Copy A of Form W-2 and Summary W-3.

 

note Notes

 

The number pair appearing in blue indicates the row and column GDI offsets to be used.
Account Ability does not support preprinted forms W-2C (CORRECTIONS).
The GDI configuration does not support preprinted 4-UP forms (use the PCL configuration instead).
The Fed Copy A indicator, when displayed, must be used to distinguish between preprinted Copy A and non-Copy A forms.

 

bullet_boxBlank Generic Forms

Forms displayed in black require ordinary copy paper or blank perforated forms. Account Ability prepares these forms by drawing the form and filling in the boxes simultaneously. Although ordinary copy paper can be used, blank perforated paper is suggested. The Account Ability Forms Division (see below) carries a complete line of blank perforated laser forms and companion envelopes.

 

Nudging (Shifting) Computer Drawn Forms

Similar to GDI offsets for preprinted forms, the Nudge (nudge) window, shown below, can be used to nudge (shift) printed output horizontally and/or vertically when printing on blank generic forms or preprinted ACA forms.

 

Shift Form

Nudge Window

 

Left Right A positive (negative) value nudges horizontally to the right (left).

 

Up Right A positive (negative) value nudges vertically down (up).

 

note Notes

 

Nudging does not apply when printing on preprinted forms.
Nudging too far to the left, right, up or down may result in clipping.
Nudging always occurs in increments of 1/32 (0.03125) inch.
The maximum nudge is 1/2 (0.5) inch.
SSA approved W-2 and W-2C Copy A forms cannot be nudged.
SSA approved W-3 and W-3C forms cannot be nudged.
The reset buttons (shown as ellipses) reset each respective nudge to zero.

 

Changing the Print Order

Forms can be printed in either Ascending Ascending order or Descending Descending order of the selected index (see the "Order by" menu of the selected form). Click either of these buttons to toggle the print order.

 

note Notes

 

Does not apply to forms W-2C, 1095-B, 1095-C.

 

bullet_boxINSTRUCTIONS Indicator

When checked, forms are drawn one recipient per page followed by Instructions. The Account Ability Forms Division (see below) carries a complete line of blank perforated laser forms with or without backer instructions.

 

tip How to Combine W-2 Copy B and Copy C on the Same Page

From the File menu of Form W-2, select Edit Filer.
Click the Client Notes icon (Notepage_small), which is displayed below the Help button.
Enter the term W2TAGC anywhere in the note window.
Click OK and close the Edit Filer window.
Account Ability will now replace INSTRUCTIONS with Tag on Copy C.
If you choose to Tag on Copy C you will need to use blank forms LW2BL.

 

bullet_boxPressure Seal Indicator

When checked, a pressure seal form is assumed. The Account Ability Forms Division (see below) carries a complete line of pressure seal forms and hardware.

 

note Note

 

When printing Form 1099-LTC on pressure seal forms, you will be prompted to specify the addressee the Policyholder or the Insured.

 

bullet_boxSSA Approved Indicator

If checked, Copy A returns are drawn in black and white on ordinary copy paper. Otherwise, preprinted red scannable Copy A returns are required. Social Security Administration will accept black and white Annual Wage Reports prepared by Account Ability. Since IRS does not accept computer drawn Copy A Information Returns, the SSA Approved indicator is only available for forms Annual Wage Reports.

 

bullet_boxSummary (1094, 1096, W-3, W-3C)

Check this box if you want to print the designated summary transmittal. Transmittal W-3C is always drawn on blank paper.

 

bullet_boxInfo (Information) Copy Indicator

If this indicator is checked an Information Copy is drawn in black and white on ordinary copy paper. Otherwise, a preprinted form is required. The Information Copy is generally for the filer's use and should not be filed with IRS.

 

bullet_boxMark as Printed

If checked, Account Ability automatically sets the printed indicator on each return printed.

 

bullet_boxTruncate Taxpayer ID Numbers

If checked, the first five digits of the payee's social security number (SSN) or employer identification number (EIN) will be replaced with an X (e.g. SSN 123-45-6789 would be replaced with XXX-XX-6789; EIN 12-3456789 would be replaced with XX-XXX-6789).

 

note Notes

 

Truncating does not apply to Copy A returns.
Currently, IRS does not allow truncation on Forms W-2 and W-2C.

 

groupPrinting Forms

Place a check mark in front of each form to print and click the Print button at the bottom of the GDI Print Options dialog. If you are using the free IDMSPDF writer, the next section describes how to print recipient's returns to distinct PDF files.

 

note Notes

 

VOIDS are not printed.
GDI Print Options are displayed if, and only if, you are using the Windows GDI printer configuration.