PCL Print Options
Target Printer Group
This group indicates the PCL printer to be used. The AUTO OFF feature will appear flashing if, and only if, the Automatic Release of Laser Forms indicator is not set (see Printer Preferences).
PCL Target Printer Group
Designated Forms Group
This group displays a list of forms specific to the tax form on which you are working. For illustrative purposes, those specific to Form W-2 are shown below. Notice that some forms are displayed in red, others in black.
Designated Forms for Form W-2
Forms displayed in red require a preprinted form. Account Ability prepares preprinted forms by filling in the boxes. As shown in the illustration above, PCL printer configurations require preprinted forms when printing Copy A of Form W-2 and Summary W-3.
Blank Generic Forms
Forms displayed in black require ordinary copy paper or blank perforated forms. Account Ability prepares these forms by drawing the form and filling in the boxes simultaneously. Although ordinary copy paper can be used, blank perforated paper is suggested. The Account Ability Forms Division (see below) carries a complete line of blank perforated laser forms and companion envelopes.
When checked, forms are drawn one recipient per page followed by Instructions. This option is not available on forms with a massive amount of instructions (i.e. W-2, 1099-R). If instructions are desired, purchase forms with instructions preprinted on the back. The Account Ability Forms Division (see below) carries a complete line of blank perforated laser forms with backer instructions and companion envelopes.
PREPRINTED Indicator for 4-UP Forms W-2
When checked, a preprinted 4-UP form is assumed. In the illustration above, a preprinted 4-UP W-2 is assumed. The Account Ability Forms Division (see below) carries a complete line of preprinted laser forms. In particular, part numbers L4UP and L4BL are designed specifically for 4-UP forms W-2.
Summary (1096, W-3, W-3C)
Check this box if you want to print the designated summary transmittal. Only those returns whose summary indicator is checked will be included. The Account Ability Forms Division (see below) carries a complete line of preprinted laser transmittals. See part numbers L1096 (L1096500) and LW3 (LW3500). Transmittal W-3C is always drawn on blank paper.
Mark as Printed
If checked, Account Ability automatically sets the printed indicator on each return printed.
Truncate Taxpayer Id Numbers
If checked, the first five digits of the payee's social security number (SSN) or employer identification number (EIN) will be replaced with an X (e.g. SSN 123-45-6789 would be replaced with XXX-XX-6789; EIN 12-3456789 would be replaced with XX-XXX-6789).
Place a check mark in front of each form to print and click the Print button at the bottom of the PCL Print Options dialog.