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File Print Forms for Selected Record

Account Ability prints recipient returns on laser, inkjet, and generic dot matrix printers. If your printer preferences are configured for GDI, printed output can also be saved to portable document format (PDF) files. Account Ability offers a free PDF writer, IDMSPDF, capable of writing recipient returns to distinct PDF files (see Printing to PDF Files).

IDMSPDF can be downloaded from the Account Ability website, www.IDMSInc.com.

The printed and summary indicators (1094, 1096, W-3, W-3C), displayed at the top of each tax form, determine whether or not the recipient's return should be printed or included in the summary transmittal, respectively. These indicators are defined below.

•	Printed: If this indicator is checked, the recipient's return is considered already printed and is not printed again. After printing all recipients, it is suggested that you set all of the printed indicators in order to avoid duplicate printing.

•	1094: If checked, the recipient's return is included in the total on transmittal 1094.

•	1096: Account Ability automatically totals each file of Information Returns when preparing summary transmittal 1096. If checked, the recipient's return is included in the total; Otherwise, it is excluded.

•	W-3: Account Ability automatically totals each file of W-2s when preparing summary transmittal W-3. If checked, the recipient's return is included in the total; Otherwise, it is excluded.

•	W-3C: Account Ability automatically totals each file of W-2Cs when preparing summary transmittal W-3C. If checked, the recipient's return is included in the total; Otherwise, it is excluded.

The Tools Menu contains selections for global manipulation of these indicators.

To print forms for all returns,

•	Click on the recipient toolbar, or

•	Select Print Forms from the File menu, or

•	Depress CTRL+F

To print forms for the active recipient only,

•	Select Print Forms for Selected Record from the File menu, or

•	Depress CTRL+ALT+F

Depending upon how you configured your printer preferences, one of three dialogs will be displayed,

•	PCL Print Options

•	Dot Matrix Print Options

•	GDI Print Options

Notes

•	Forms can only be printed from browse mode.

•	Returns marked VOID are not printed.

•	Returns marked already printed are not printed.

•	For information on how to reprint one or more tax forms, see the Tips Knowledge Base.

•	See the section Printing to PDF Files for instructions on printing to distinct PDF files.