Rolling Forward Clients

Client Import/Export Roll Forward

The Client (Filer, Entity) Management module maintains your clients in distinct annual databases that can be rolled forward from year-to-year without any loss of prior year integrity. If you used Account Ability in 2018, you will probably want to roll forward the 2018 client register.

To roll forward the client register,

•	Select Client (Filer, Entity) Management from the Module menu.

•	Select Roll Forward from the Client Import/Export Bar.

If the prior year database, AA2018.abs, is not found, the exception

Prior Year Data Not Found

is raised. Otherwise, the Roll Forward Client Register dialog is displayed,

Roll Forward Client Register

Roll Forward Client Register Dialog

Exclude filers who were inactive in 2018

If checked, clients who were marked inactive during the 2018 reporting year are not rolled forward.

Exclude filers who terminated business last year

If checked, clients who terminated business during the 2018 reporting year are not rolled forward.

Exclude filers who filed a final return last year

If checked, clients who filed final returns during the 2018 reporting year are not rolled forward.

Exclude filers with a tax reporting year prior to 2018

If checked, clients with a reporting year prior to 2018 are not rolled forward.

Exclude filers marked for corrected returns only

If checked, correction clients are not rolled forward.

Erase each filer's note register

If checked, each client's 2019 Note Register is erased.

(SECURITY) Roll forward passwords used in 2018

If checked, all passwords used in 2018 are rolled forward to 2019.

Specific Client ID (leave blank for all clients)

This option contains a list of all Client IDs used in 2018 that can be rolled forward. You can select a single client from this list or leave it blank to select all clients. In the illustration above, only Client ROYAL would be rolled forward.

Notes

•	An alternative way to locate prior year data is to exit the 2019 version of Account Ability, run the 2018 version, then restart the 2019 version.

•	Only the client register is rolled forward. You will have the option to roll forward a client's Information Returns and Annual Wage Reports as you work on them. This is discussed in the topic Working with Tax Forms.

•	If you receive the error Failed to Roll Client ID XXXX: Key Violation, this is an indication that a client already exists with Client ID XXXX.